- #Print ms word for mac 2011 document without tracked changes how to#
- #Print ms word for mac 2011 document without tracked changes software#
Save a copy of your document by clicking the File tab and selecting Save As.Perform the following steps each time you plan to distribute a final electronic copy of a Word, PowerPoint or Excel file. Note that these instructions do not pertain to the online versions of these programs. There are some simple ways to do this, as described below. To protect any sensitive information from accidentally being made public, Information Technology Services recommends that you get into the habit of removing this information before distributing final electronic copies of your documents. Name of author and person who last modified the file.Tracked changes, comments, annotations, and versions, even if not displayed.
Any hidden comments or revisions in these documents could then possibly be used as evidence.Įxamples of hidden or personal information that are stored in Office documents include: It could even potentially put the university at legal risk.įor example, during the discovery phase in a lawsuit, electronic copies of relevant documents could be subpoenaed. Depending on the nature of the information, this could place you in an embarrassing or compromising position. It’s taken me a while to get used to looking at the bottom of the page rather than the top of the page to engage or disengage TC, but I’m getting there!Īnd even better, when you right-click in the bottom of a Word page, you find a whole world of commands and information that you can store there.You may not be aware that your Word, Excel, and PowerPoint files often contain hidden or personal information, such as revisions or comments, that others can access. So simple! And yet I had to learn about this feature on a Facebook editing thread. Click that line to toggle Track Changes on or off!.Now you should see a line at the bottom of your screen: “Track Changes: Off” or “Track Changes: On.”.Tap Track Changes and a checkmark should appear beside it. You will see a whole list of options of commands and information that you can make visible at the bottom of the screen.If you haven’t set up a secondary click option for your mouse or trackpad, do it now! You can’t even imagine how much information you may be missing!) (This is called “secondary click” in the Preferences for my Mac mouse and trackpad. Put your cursor into the small area at the bottom of the page - the little “box” that is beneath any page of any Word file.How do you turn on the Track Changes toggle at the bottom of the home screen in Word 2016? And the toggle command shows up whether you are looking at the file in “draft” mode or “print layout” mode or one of the other viewing modes that I never even think about using. Turns out that you can place a toggle for Track Changes at the bottom of the screen in Word 2016! Once you activate this toggle, it will show at the bottom of the file no matter what menu (Home, Insert, Design, Review, etc.) you have visible at the top of your screen. After searching multiple online Help forums and editing Facebook discussion groups, I finally found a tip that improved my productivity - and my mood. In 2011, I had found a way to customize the top ribbon so that the Track Changes button was always visible, but this feature does not seem to be available in Word 2016 for Mac. Updating from Word 2011 to 2016 has been a bit of a struggle for me because I had my Word 2011 program customized just the way I liked it! Word 2016 is not that much different, but it’s just different enough to make me crazy while I’m trying to locate all my favorite shortcuts or replicate all my custom commands.Īs an editor, I live and die by Track Changes, so that I can “show my work” to my clients.
#Print ms word for mac 2011 document without tracked changes software#
I’ve decided to copy his format for this blog and start posting regular updates on “What I Learned This Week in Editing.” Even though I’ve been editing for more than 30 years, there is rarely a week where I don’t learn something new about a word, a style guide, one of the software programs I’m working with, or from the material that I’m editing. This week, I’m focusing on one trick I learned about Microsoft Word 2016 for Mac.
#Print ms word for mac 2011 document without tracked changes how to#
or very practical tips about how to accomplish some task in his new environment. A friend moved his family to Germany a few years ago, and he started posting regular updates on Facebook called “What I Learned This Week in Germany.” The posts are filled with witty observations about the differences of life in Germany and the U.S.
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